Mediation Meeting –
Transpennine Housing Management and Bacup and Stacksteads TMO
19th January 2010
10:30am
Attendees: Christine Lamb, Bill Pearson, Julie Smith, Sharon Loney, Rod Smith, John Challinor, Tom Minskell, Amanda Garrard
Tom asked the TMO about their members. John advised that the board is full with 12 board members and the TMO are looking to get more independents. The quorum is 6. The board meets monthly (12 in the last year) and there is a need for 6 members to be present at each board meeting for it to be deemed quorate. The last 3 weren’t quorate due to illness and clashes with council meetings. The minutes from these meetings will be passed at the next board meeting on 26th January.
Frank Evans has resigned but the TMO have recruited 3 new members: Bernadette O’Connor, Barbara Taylor, Sheila Morten.
In order to recruit new members to the organisation new tenants get letters inviting them to be members and Newsletters go out to raise the profile of the TMO and let its members know about the work the TMO is carrying out. The TMO admitted that getting young people involved is a problem due to lack of interest and time.
Bill told the meeting that he asked Sheila to be an ‘Area Rep’ helping tenants in her area, which she did. She then became more involved and interested which caused her to join fully.
Tom asked of the roles of the individual board members of the TMO:
Bill is Chair, John is Secretary and Treasurer. Bill and John are currently covering Frank’s void inspections. Rod researches as he has an engineering background. He also Community Liaison, he speaks to people around town in the café etc as people have concerns but don’t like to officially report them for whatever reason. Christine is a link to the council and is used for advice. Rod advised that members are interchangeable and carry out a number of jobs. All that is asked of a board member is that they attend meetings. However a lot is done on a voluntary basis in the community.
Tom asked what improvement has been made as a result of the TMO. John advised that staff attitude towards the tenants has improved. Repairs and Maintenance is done properly.
TMO asked what is being done with the reports that provided information to the TMO. Rod assured attendees that Sharon’s reports are discussed at meetings and recommendations are made with staff.
Tom asked for a specific example of the TMO helping tenants. Bill reported the incident of the burst pipe on Pennine Road. The tenant wasn’t getting anywhere with Green Vale and was very distressed. The TMO helped and pushed things forward.
Bill gave another example of a tenant who complained about the ends of the work tops. The screws were not flush with the work top end and this is a problem for cleaning and safety. Bill was aware of this because he has the same problem in his own kitchen. Bill has this to Nigel and he has taken it onboard. This is an example of a having tenants view on problems. Local knowledge is key to the success of the TMO.
There was a 5 minute break
Tom asked about the PAT testing. John handed Tom a copy of the latest newsletter which displays an article on the PAT testing done at the Sunnycrest family centre in Bacup.
Tom asked for the details on the pest control. John advised him that the TMO have supplied 16 pest units to tenants in the local community costing £30 each.
Bill advised attendees that he researches into housing markets, planning applications and other housing companies to see how it affects Green Vale Homes and the TMO.
The subject of the problems / issues with certain members of Green Vale staff was raised. Tom suggested that there is a need to get past issues, so how do the board and the staff move forward and resolve the issues? John proposed that he and the members of the TMO is prepared to sit across the table from the staff concerned and discuss the issue and come to a conclusion.
Tom thanked attendees for there time and told them that he will go away and reflect on the meeting. He advised that any decisions made will be by the boards.
Meeting Closed at 12:30pm
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